Overview
Why it exists
As the portal grew, staff needed one screen to answer “what needs attention?” without opening every queue. Counts are access-scoped and are intended to point you toward work, not replace the underlying record.
Open Overview →Operations overview
What needs attention
Store Orders, Transfers and Refunds in one place. Counts are scoped to your access and responsibilities.
Attention queues
Oldest and highest-risk items first.
Selling Tools
Installation System Planner
Describe the room, compare compatible speaker layouts, then build the 70V / 100V system around the speaker design you choose.
Planning toolEach approved speaker uses its own catalogue dispersion and tap data, so different speakers can require different quantities and layouts in the same room. Budget and brand are preferences. Recommended coverage targets even sound; explicit Value coverage can use fewer speakers where the customer accepts more level variation/off-axis compromise. Electrical and environment compatibility remain mandatory.
Selling Tools
Installation Product Catalogue
Bootstrap the installation range from Netstock product titles, then review engineering specs, sell-unit packaging, bundles, cable and ecosystem compatibility.
Regex finds candidates — it does not approve specsOnly reviewed/approved catalogue products can be recommended by the Installation Planner.
Open Product Catalogue to load candidates.
Discovery rules
Positive rules add confidence to a role. Negative rules subtract confidence. After changing rules, run Scan Netstock again.
Fulfilment backlog
Store fulfilment
Click & Collect follow-up and store-shipping exceptions. Dandenong only shows Click & Collect; normal Dandenong shipping stays in the warehouse queue.
Click & CollectStays with the selected store. Old ready collections are surfaced for customer follow-up; waiting orders remain assigned while stock/ETA is reviewed.
Store shippingReady orders should ship. If a store-shipping order is 3+ days old and still cannot be fulfilled locally, Store Ops recommends reviewing the source order and returning outstanding fulfilment to Dandenong.
Open Fulfilment to load the queue.
Store Tools
Price changes
Today's detected DJ City price changes from the existing pricing snapshot process.
Store Tools
Supplier invoice lookup
Trace a sold SKU back to the relevant vendor receipt and supplier invoice.
Supplier invoice lookup is not configured. Import and activate the bundled n8n worker.
Store Tools
Price labels
Print an individual shelf label or generate hundreds of labels from an inter-store transfer without using Odoo's large report renderer.
Single product
Print a price label
Search a SKU and choose either RRP or In-Store price.
Single product label lookup is not configured. Import and activate the bundled price-label lookup workflow.
Inter-store transfer
Bulk transfer labels
Labels use the current RRP price and default to one label per transferred unit.
Transfer price label lookup is not configured. Import and activate the bundled n8n lookup worker.
Bulk printingProducts and barcodes come live from Odoo. Price comes from the current DJ City RRP tier. Review quantities before generating the PDF.
Store Orders
Create a new store order
Uses the existing Store Order tables and keeps the current n8n workers running behind it.
Store Orders
My orders
Transfers
Create transfer
Create the transfer in Store Operations and hand it directly to Odoo's native transfer-request queue.
Native transfer creation is not configured. Set the portal transfer bridge key before using this form.
The portal saves an audit record first, then creates an Odoo native transfer request. If Odoo is temporarily unavailable, the local request is retained and can be retried from its detail screen.
Transfers
My transfers
Refunds
Submit a refund request
Creates the refund directly in the existing Refund Request database and keeps the current approval/finance workflow behind it.
Refunds
My refunds
Bank account details remain hidden from normal staff views. Users with Finance permission can review and process them here.
EOD Takings
Daily takings
Count the till, record electronic takings and cash removed, then finalise the day.
EOD Takings
Takings history
Finalised and draft entries within your store access.
Banking
Weekly banking
Review the week's daily settlements, physically recount the deposit, attach the banking receipt and complete the banking pack.
Choose a store and week.
Finance / Admin
Takings correction requests
Approve a correction to reopen the finalised day as a draft, or reject it with a note.
Help
How Store Operations fits together
This portal is the triage, workflow and store-facing layer around Odoo and the existing automation. The goal is to make exceptions obvious without rebuilding every ERP process.
OverviewWhat needs attention across your responsibilities.
Store OrdersStock/product requests that need approval, purchasing or fulfilment.
FulfilmentClick & Collect follow-up and store-shipping exceptions.
TransfersNative inter-store transfer requests and lifecycle visibility.
RefundsCustomer refund request workflow and Finance processing.
TakingsDaily store close, banking and corrections.
Store ToolsOperational utilities such as price changes, invoice lookup and labels.
Selling ToolsGuided specification tools for harder-to-design systems.
Installation Product CatalogueReviewed products and the structured specs used by the Installation Planner.
Store Orders
Use this for non-standard stock needs
Store Orders coordinate requests that may need Purchasing approval, product setup, supplier RFQs, local-stock acknowledgement or Dandenong fulfilment. The portal keeps the request history while n8n/Odoo perform the downstream work.
Open Store Orders →Fulfilment
Exceptions, not another warehouse system
Fulfilment surfaces aged Click & Collect and store-shipping exceptions. Dandenong shipping is intentionally excluded because the main warehouse already owns that queue. Store Ops recommends action and links to Odoo; Odoo remains the fulfilment source of truth.
Open Fulfilment →Transfers
Track the native transfer lifecycle
Transfers mirror the Odoo transfer-request lifecycle, including Pick, Dispatch and Receipt. Store Ops is useful for request ownership, ageing and visibility; warehouse execution still occurs in Odoo.
Open Transfers →Refunds
Keep customer requests and Finance processing together
Refunds provide a consistent request trail while protecting sensitive payment details behind Finance/Admin permissions. Use the request record for context and let Finance complete the accounting/payment work.
Open Refunds →Takings
Close the store consistently
Takings records cash denominations, cash removed, electronic totals, float retention, banking and correction requests. It exists to make the daily close auditable and repeatable rather than relying on ad-hoc notes.
Open Takings →Store Tools
Small jobs that otherwise waste a lot of time
Price Changes shows current detected changes; Supplier Invoice Lookup traces a sold SKU back to purchasing documents; Price Labels bypass Odoo’s large-label rendering limits and support individual shelf labels.
Open Store Tools →Selling Tools
Turn specialist knowledge into guided workflows
The Installation Planner sizes 70V/100V systems, compares recommended and budget-conscious coverage layouts, builds compatible hardware around the chosen speaker design, and can print a customer proposal or installer job pack with a simple wiring overview. Products are recommended only after review in the Product Catalogue; regex title matching discovers candidates but never invents engineering specifications.
Open Installation Planner → · Open Product Catalogue →Portal design principles
Odoo stays the operational source of truthStore Operations should explain, triage and streamline—not create a competing ERP.
Automate the repetitive partBackground syncs and n8n workers should remove manual checking while still making consequential actions obvious.
Recommendations before destructive automationReroutes, credits and other high-impact actions are introduced cautiously and only after the recommendation logic is proven.
Direct links are stable workflow entry pointsUse the page URL to bookmark or share the exact section rather than telling somebody which menu sequence to click.
Administration
Users & Access
Company-domain users can sign in automatically. Store scope also controls which locations a staff member can submit EOD Takings for; Manager permission unlocks that store’s Takings history and weekly Banking closeout.